Stop juggling five different payment apps. Learn how to streamline your subcontractor payouts, maintain professional records, and manage your team’s finances from a single dashboard.
Scaling your freelance business is an exciting milestone. Moving from a solo operator to a project lead who teams up with other specialists—designers, developers, or writers—means you can take on bigger, more profitable projects.
But this growth introduces a new, often overlooked headache: Payroll.
Suddenly, you aren’t just doing the work; you’re the accounting department. You might have one freelancer requesting PayPal, another sending a PDF invoice via email, and a third asking for a direct bank transfer. You end up toggling between banking apps, losing track of who has been paid what, and wasting hours on administrative tasks that don’t earn you a dime.
If you are building a team, you need a system that is as professional as you are. The “easy way” isn’t about finding a better money transfer app; it’s about consolidating your entire project workflow.
The Hidden Cost of Fragmented Payments
When you handle subcontractor payments through scattered channels (Venmo, PayPal, Wire), you incur what we call the “Chaos Tax.”
- Disconnect from Deliverables: You might pay an invoice before you’ve actually verified the work was completed to your standard.
- Record-Keeping Nightmares: Come tax season, you’re scouring three different transaction histories to calculate your business expenses.
- Lack of Professionalism: Paying a business partner via a personal peer-to-peer app can feel informal and erode trust.
To solve this, you need to bring your payments into the same space where the work happens.
The Solution: Centralized Project Finance on Feedcoyote
This is where Feedcoyote transforms your workflow. It is designed to be more than just a network; it’s a complete operating system for independent professionals. By moving your team payments onto the platform, you create a seamless, closed loop between “Work Done” and “Payment Sent.”
Here is the smarter, easier workflow for paying your team:
1. Link Payments to Contracts (Not Just Promises)
The most secure way to pay is against a contract. Instead of a loose email agreement, use Feedcoyote to create a formal Contract for every team member.
- How it works: You define the scope, the fee (hourly or flat), and the milestones directly in the system.
- Why it’s easier: Both you and your freelancer have a single, shared view of exactly what is owed. There is no ambiguity.
2. Verify Work Before Releasing Funds
The “easy way” is also the safe way. Because Feedcoyote includes Project Management tools (like a Task Manager), you can see the status of the project in real-time.
- The Workflow: Your subcontractor marks their task as “Complete” in the project dashboard. You receive a notification, review the work files attached to that task, and then approve the payment.
- Why it’s smarter: You never accidentally pay for incomplete work because the financial trigger is tied to the project progress.
3. Consolidate Your Cash Flow
Instead of being a pass-through entity that constantly dips into personal funds, manage the project’s entire financial lifecycle in one place.
- The “In & Out” Flow: Use Feedcoyote’s Invoicing feature to bill your main client for the total project amount. Once those funds land, you can seamlessly manage the payouts to your team members from the same dashboard.
- Why it’s easier: You have a single “Project Wallet” view. You can instantly see if the project is profitable (Client Payment minus Team Payouts) without needing a separate spreadsheet.
4. Automate Your Record Keeping
The easiest part of this system is the aftermath. Because every transaction—client income and subcontractor expense—happens on Feedcoyote, your bookkeeping is practically done for you.
- The Benefit: You have a clean, digital paper trail for every dollar that moved through your business. No more hunting for lost PDF receipts in your spam folder.
Paying your team shouldn’t be the hardest part of your week. By moving away from fragmented apps and using a dedicated platform like Feedcoyote, you turn a chaotic chore into a simple, professional process.
You protect your business with contracts, ensure quality by linking pay to tasks, and save hours of admin time. That is the truly easy way to pay a team.
Ready to simplify your team finances? Join Feedcoyote today and manage your projects and payments in one central hub.
