As a small agency owner, you face a constant balancing act. You need to scale your team to take on bigger client projects, but hiring full-time employees adds risky overhead costs.
The smart solution is to build a “flexible agency”—keeping a lean core team and bringing in trusted freelancers for specific projects.
However, managing this process can be chaotic. You might use LinkedIn to find people, email to negotiate, Trello to track tasks, and PayPal to pay them. This fragmentation wastes time and causes errors.
Feedcoyote solves this by giving you a single platform to find, hire, manage, and pay your freelance workforce. Here is how you can streamline your agency operations on Feedcoyote.
1. Find Vetted Talent Instantly
Stop wasting time scrolling through endless job boards. Feedcoyote acts as your private talent directory.
- Use the “Coyotes” Tab: This is the member network. You can filter specifically for the experts you need, such as “Copywriters,” “Web Developers,” or “Graphic Designers.”
- Filter by Skills: Need someone who knows “Shopify” or “Figma”? Use the skill filters to narrow down your search to exactly the right fit.
- Check Portfolios: Before you reach out, review their Portfolio on their profile. Look for past project results that match your agency’s quality standards.
2. Onboard Freelancers Professionally
Once you find the right person, you need to onboard them quickly so they can start working.
- Connect & Chat: Use the built-in messaging to discuss the project scope and availability.
- Create a Contract: Don’t rely on handshake deals. Use Feedcoyote’s Contract feature to send a formal agreement. Define the deliverables, deadlines, and payment terms clearly. This protects your agency and sets expectations.
3. Manage Projects & Deadlines
Forget about forwarding emails or adding freelancers to a separate, expensive project management tool.
- Centralize the Workflow: Add your new freelancer directly to a Project Workspace on Feedcoyote.
- Assign Tasks: Use the Task Manager to break down the client project into specific tasks (e.g., “Draft Blog Post,” “Design Ad Creatives”). Assign these tasks to your freelancer with clear due dates.
- Track Progress: You can see exactly what is “In Progress” or “Done” without having to chase people for status updates.
4. Streamline Communication
Miscommunication kills projects. Keep everything in context.
- Project Chat: Use the main project chat for daily updates and team announcements.
- Task Comments: Give feedback directly on specific tasks. If a design needs a tweak, leave a comment on that task card so the feedback doesn’t get lost in an email thread.
5. Simplify Payments
Paying multiple freelancers at different times can be a headache for your bookkeeping.
- Consolidated Billing: Use Feedcoyote’s Invoicing & Payment tools. You can receive invoices from your freelancers and pay them directly through the platform.
- One Record: Keep all your project-related financial records in one place, making it easier to track your project profitability and manage your budget, check the full demo below.
You don’t need a big office or a massive payroll to run a scalable agency. You just need the right network and the right tools.
Feedcoyote gives you The Professional Network to build your virtual bench of talent and the integrated tools to manage them efficiently. Stop juggling five different apps and start running your agency from one central hub.
Ready to scale your agency the smart way? Join Feedcoyote today to build and manage your freelance team.
